Community Eligibility Provision Update 2018-19


Thank you for joining us today for our 5th
annual webinar about Community Eligibility Provision. Yes, that is right, this is the
fifth annual webinar. CEP became available to all states in
school year 2014-15. We have another milestone this year- our original group of CEP Local Education Agencies that started in school year 2014-15 have completed
the four year cycle and must re-apply to continue to participate for another four years.
CEP stands for Community Eligibility Provision. I’ll be using the acronym CEP from here
on. Presenting this webinar today are Wendy Barkley
and Pam Mahre from OSPI Child Nutrition Services. My name is Wendy Barkley and I will start the first part of the webinar today, followed by Pam Mahre. We’d like to ask you to hold all questions until the end. We’ll take questions through the Q&A feature, not through the chat box. So, feel free to type in your questions as we go. We’ll wait until the end of the webinar to answer them. Lets take a look at the objectives for the
webinar. We are going to talk about the basics
of CEP. This includes information about what CEP is and the benefits of CEP.
We will talk about Identified Students, Enrollment and how to calculate the identified
student percentage, as well how to gather the documentation that you need. ISP is the acronym
for Identified Student Percentage, and I’ll be using ISP from here on. A part of this webinar will be about how to
create a strategy to maximize your ISP through grouping of schools. You will learn the timeline
for applications and how to apply. And, we will present information about meal reimbursement
too. This webinar will provide you with examples,
resources, reminders and we will allow time for questions at the end of the webinar. There are many benefits to CEP-
All students receive meals at NO Charge. This can be advantageous as the stigma of free
and reduced price meals can be eliminated. Hungry students don’t learn well and meals
at no charge makes a breakfast and lunch possible for all students.
You may have an increase in participation. An increase in participation brings more revenue
to your program. An increase in participation can also increase the need for additional
labor and support for food deliveries and food storage.
Paperwork may be reduced for your school as free and reduced-price meal applications are
not collected. The paperwork may also be reduced for families who no longer have to
apply for benefits. There is the reduced chance of overt identification, which means- less chance that others will know who is eligible for meal benefits. Verification is not required. And there is no base year as compared to other Provision programs. Meal service may be streamlined by no longer collecting payments or collecting meal charges. It’s easier to implement alternative meal service
such as “grab and go” and breakfast in the classroom. And meals do not have to be
accounted for by student name. You are encouraged to keep your Point of Service up and running. There are many benefits to a Point of Service system, such as being able to track second meals as you may not claim second meals for reimbursement. The POS also maintains a record
of meals eaten and therefore a source document that justifies your claim for reimbursement. CEP was phased in by selected states in 2010
and became available nation wide in School year 2014-15. Washington began participating
in school year 14-15, with 33 school districts comprising 122 school sites.
There are 65 LEAs comprising 235 schools sites currently participating. Child Nutrition
Services provides a list of participating districts and schools on our webpage. These
participating schools are a great resource for you. We’ve seen a good variety of participation in the last four years. Many large school
districts have added schools each year and others have reapplied to increase claiming
percentages or reconfigured schools that were operating as part of a group. Now that you know the benefits, let’s hear
a little bit about CEP and what it is. The intent of CEP is to improve access to
school meals in eligible districts and schools, and to eliminate the administrative burden
of collecting applications. Therefore in CEP,
Free and Reduced price meal applications are not distributed.
All students in CEP schools are offered meals at no charge. And breakfast and lunch meals are claimed for reimbursement using claiming percentages. Participation in CEP is required for both the SBP and the NSLP. CEP is available to public and private schools
(not RCCIs) and is available in districts where at least one of the schools in the district has greater than, or equal to, a 40% Identified Student percentage. An entire district may participate, an individual
school within a district may participate, or groups of schools may participate. The
goal is to maximize participation. The Identified Student Percentage is figured
by dividing the number of identified students by the number of enrolled students. However we
use some very specific definitions and criteria for both identified students and enrollment –
so let’s take a closer look at both. We’re using identified students. Identified students are students directly certified for school meals at no cost. Enrolled students are students of course enrolled in the district and have access to school meals. Data must be representative of April 1, 2018. April 1 falls on a weekend day this year.
You may use data from Friday, March 30th. You may run your data April 2nd to be representative
of April 1st. Now that you know the definition of an identified
student, let’s apply the definition. Identified students are those students that
are directly certified for school meals at no cost. This includes two groups.
Students from a household that participates in an Assistance Program including Basic Food,
Temporary Assistance for Needy Families, and Food Distribution Programs on Indian Reservations.
These students are directly certified and appear on your direct certification list in
the EDS system. You may also count those students in which you were able to extend
eligibility – these are not students that are eligible for school meals by way of an application
with a case number. Other source Categorical Eligible Students
are those student that are identified as in foster care, homeless, migrant, Head Start
or Even Start Students. These students are also eligible for school meals by means of
direct certification. The students names were on lists. For example:
Foster children that were on the direct certification list from the EDS system.
Homeless students certified as being homeless and on a list obtained from the district or
school’s homeless liaison. Migrant students certified as migrant on a
list from the Migrant Coordinator, or those found on the EDS system. Head Start and Even Start students certified
as eligible for free meals from a list that you receive from program administration.
Remember, these students were not subject to verification. They were directly certified
and we will refer to them as “identified students.” Just a reminder- applications with case numbers are not Identified Students. Thank you Wendy. Let’s talk about the categories of Identified Students with respect to collecting CEP data for your application. As mentioned – – – As mentioned, the EDS Direct Certification List will provide you with one category of the Identified Student Population for the CEP application process
– please be sure that this list is representative as of April 1st.
But before you download the direct cert list – you’ll want to resolve any Near Matches.
This ensures that these students show up on your direct list. Also, check your potentially
enrolled students and ensure they are enrolled in your district.
As we go through the next several slides, we have grayed out actual data so that students
cannot be identified. When you see actual student names, this information is fictional. Remember these students are not subject to verification. And these are the students in the identified student population. They were directly certified and we’ll refer to them as Identified Students. So you’re at the point where you’re ready to collect your CEP data. Begin by downloading the district direct certification
list as an excel document and sort it by school. Then, ensure the students in each school are
in alphabetical order by last name. This process must be followed whether you are applying
for CEP as a district, individual school, or group because this method allows for a streamlined
approach for documenting and validating Identified Students.
This method also provides the district with school level Identified Student percentages
which might be useful Title 1 but are definitely used for school meal area eligible programs
such as the Afterschool Snacks and the Fresh Fruit and Vegetable Program, in addition to other
programs such as the At-Risk Supper Program under CACFP. Remember that students that reside in the
same household as a student directly certified for Basic Food and TANF are eligible for free
meals without an application. These are students for which you have extended eligibility. They
can also be counted as Identified Students provided clear documentation is available.
Documenting students for which you have extended eligibility is a local process. The sample
that you see on the screen is one method for documenting these students.
This list shows the family ID number for Ernesto and Christina as number 156. The list also identifies
that Ernesto was found on the direct certification list. We could go back and reference the direct certification list and find Ernesto and clearly see that Christina was correctly extended free meal
eligibility and therefore is also an Identified Student.
Other methods might include printing the screen from the student database that shows all
students residing at the same address are from there, highlighting the student on the printout
that was actually found on the direct certification list.
This is the same process that is required as part of the administrative review process.
In other words, being able to clearly show how you qualify these students is important.
Take some time before April 1st to review your process and ensure you have one in place that provides clear documentation. Any students that you find through the EDS
Direct Certification student search feature may also be considered Identified Students –
provided you maintain the proper documentation. The student search feature is accessed from
the “current year tab” in the EDS direct certification application. Select the student
search feature from the drop down box. Enter the required information and you are presented
with a list of students that may match the student you are looking for. Once you have
found the student, print the screen and highlight the name of the student. This becomes your
proof that the student is actually- is the student and is the Identified Student.
Remember, this screen shot is a source document because it was obtained through the direct certification/EDS system. It’s important to note that with the student search function, it’s only available through the current school year which runs from July 1 – June 30th
each year. The student search function is not available in the “prior years” tab. Therefore, you’ll need to – if you need to find a student that was actually found on the Direct Certification List, you’ll need to have that source documentation ready to go before July 1st. Let’s move on to other categories of CEP
identified students and the source documentation required for validation.
These are students classified as Homeless; Migrant, Head Start, Even Start and through
the Early Childhood Education and Assistance Program – otherwise known as ECEAP, that are enrolled and have access to at least one meal in the National
School Lunch and Breakfast Program. Each school district staff has a designated member
as the homeless liaison. The homeless liaison is able to designate students as homeless. This is a local process. The documentation may come to you in e-mail or as a list from
the homeless liaison. Notice that this list on the screen is dated and is signed by the
homeless liaison. These are two important requirements.
The list is your documentation that allows you to include these students in your count
of identified students. Let’s take a moment to address the documentation
for Head Start, Even Start and ECEAP students. This is also a local process. The list normally
comes from program administration. It should clearly show the date the students became
eligible and include a signature from the program administrator. The
migrant list comes from the migrant student data base. It is dated and shows the names
of students that are migrant. This is the source document that allows you to count a
migrant student as an Identified Student. Let’s stop for minute and provide some clarification
or tips for your data collection of identified students.
Occasionally, students will show up on both the direct certification list and another
list such as the migrant list. You may only count the student as an identified student
in one category so please be careful not to count them twice.
Also, remember that the identified students must represent those eligible on April 1st.
These identified students must also be enrolled and have access to at least one meal in the
National School Lunch or Breakfast Program. Please note the reminder to get the ECEAP
list of students eligible as of April 1st as well. Once you have gathered all student names that
can be counted toward the CEP ISP, you can easily calculate the number of total
identified students. So you’ll here on the screen the different categories of students we can classify as identified students and they total 1,323. Next, we are going to focus on documenting
enrollment. Enrolled students includes all students enrolled
in and attending school that have access to at least one meal service daily representative
of April 1st. For example: ½ day Kindergarten students with no meal
service would NOT be included in your enrollment. Students participating in alternative learning
experiences are not typically included in the count of identified students or enrollment
as they do not generally have access to school meals. Acceptable documents for enrollment show all
students enrolled and that have access to meals representative of April 1st. As previously
mentioned, these lists should not include students without access or who are in alternative
learning experiences. Its best if the district’s Enrollment List
is printed by school and alphabetical by last name.
This screen shot shows the P233 Enrollment detail report which works well. This is another example of an Enrollment list.
You can see that the district has highlighted names in various colors to help track/identify data
sources. In some cases, the enrollment could come from
the food service’s Point of Service operating system if all students are included.
Word of caution though as some Point of Service lists contain only students that participate
in the meal program and are not a conclusive list of students enrolled in the school district. Once you have your list of enrollment and
your documentation for identified students, you are ready for the next step. The next
step is to cross reference your ISP documents with enrollment. This step allows you to determine
the actual number of identified students. This screen shows the enrollment list with
the identified students color coded by category. This will be very helpful to you as you can
then count your identified students easily. Best practice is to prepare your documents
in this manner. If you don’t prepare in this way and there are many questions as the
Child Nutrition Services staff validates data, we may ask the district to go back and complete
this process for us – and in that case it may slow down the process to approve your operation of CEP. So let’s calculate the identified student percentage. Remember, that enrollment comes from the total count the P233 enrollment detail and the identified
student percentage is 50.87% . The Identified Student Percentage must be
at least 40% to be eligible to participate in the CEP Program.
Remember that in this step, we carry out the calculation to two decimal points as shown
in this example. So now that we have an idea of our source documentation, our identified student population and our enrollment as of April 1st – you’ve calculated your identified student percentage, you can move forward with the application process. Once the OSPI Child Nutrition Services department
receives your application, our staff will make sure it’s complete. This is the reason
why we need summer contact information as we will address in more detail in a few slides. If your application is not complete and we cannot
make contact with the district, we cannot approve the application by August 31st.
We will review your supporting documentation with either an in-person visit or at our desks
by transmitting supporting documents via Washington State Secure website.
Approval to operate CEP is provided once steps 1 and 2 are completed. The application timeline begins in April – as we’ve mentioned April 1st is an important date to remember, as all of our data to configure the student percentage in our enrollment must be as of April 1st. During the next few months, in May, and on into June – a district can complete their application process and submit their application to Child Nutrition Services Department by the last day of June. This slide shows a picture of the CEP Application Workbook. The application for CEP will be available to you mid-April. It is in the form of an excel workbook. You can see the different tabs for the information that is needed on the screen. We will need contact information, as mentioned, and with this in mind, it’s very important for us to know who to contact during the summer months in case we have questions during the validation process.
The CEP Agreement must be signed by the superintendent, business manager, and food service director.
These are key players in the process and we want to ensure that all are aware of CEP and
it’s potential impact on the district. A copy of your meal counting procedures for
participating sites is needed. Meal counting procedures should show how you will count
meals at the point of service and how you will prevent second meals from being claimed.
Then we’ll ask for your numbers of identified students and enrollment for participating
sites according to how you will operate – either district level, individual school sites or
grouped schools. Regardless of how you plan to operate CEP,
school level data is required. Once the application is complete, then you are ready to submit it to Child Nutrition Services. Please remember that you must retain your documents used in the development of the ISP. This includes documentation for the initial year of approval and any updates are made to the ISP throughout the 4 year cycle. Its also important to maintain 3 years after submission of the final claim for reimbursement. So all of this information needs to be on file, 3 years after the submission of your final claim. Let’s talk about Grouping Strategies for the application process. Grouping Strategies are important to consider as it helps to influence the ISP, either with a group of schools or between one or the other. A possible Grouping Strategy for a CEP Application
is to qualify a near-eligible site with an eligible site to make both sites eligible.
This option works well for schools especially if there will be potential problems when some
schools serve meals at no cost and others do not.
If participation numbers increase at the school with a low number of identified students,
the site may come out even reimbursement wise. This slide shows another example of a grouping strategy in which the individual sites are grouped to calculate a district Identified Student
Percentage so that all sites qualify. You’ll note that the Enchanted High School has the lowest Identified Student Percentage. However, when combined with the 2 Elementary Schools and the Middle School, it equals a total district identified student population or percentage of 58.21%. Please remember with regards to the identified student percentage that Identified students are only those who
are directly certified. Students who are categorically eligible
based on a case number submitted through a free and reduced price application are not
included. LEAs may elect the CEP for all schools
in the district, a group of schools in the district, or individual schools in the district.
And current Provision schools are eligible to participate in Community Eligibility Program. If the ISP changes during the course of the
CEP program, a new identified student percentage may be established each year using data as of April 1st. While the district can apply to increase the ISP each year, if the ISP calculation doesn’t result in a desired outcome, the district can move forward with the ISP that was originally approved. In addition, you can changes or add schools during the program. You can re-configure groupings – however there is the requirement to reconfigure if a school population changes due to boundaries, grade levels, etc. With regards to the application process and reimbursement – just a few things to keep in mind – the number of free and reduced application for students eligible by income, these student may move to the paid eligibility category. Additionally,
districts participating in CEP are not eligible for the 30 cent copay for breakfast, the 40 cent copay
for lunch or the 17 cent stipend for reduced priced breakfast meals. Identified Student Percentages that are
62.5% or greater, mean that 100% of meals served are reimburse at the free reimbursement rate.
The USDA CEP Reimbursement Estimator can help you in evaluating your potential reimbursement
under CEP and with evaluation different grouping scenarios. This information can be accessed through the Child Nutrition webpage, under the Community Eligibility Provisions topics. Use the USDA estimator to compare how schools could be group to bring CEP to as many schools
as possible and maximize your Federal reimbursement. Understanding the ISP at each school and participation
trends are key. Recall that an ISP of 62.5% yields 100% of meals reimbursed at the free
rate. School C and School D are eligible to participate
in CEP, each on it’s own as they both have an ISP that is at least 40%. School C would
receive 100% of meals for both breakfast and lunch reimbursed at the free rate. School
D would receive 83% of meals reimbursed at the free rate.
However, if we look a little further at how we could maximize reimbursement, we would
see that grouping school C and D together makes the most sense. Both school C and school
D meals could received 100% of meals reimbursed at the free rate if they were grouped together. Once you have figured out the ISP, the next
step is to multiply the ISP by the USDA multiplier of 1.6. After multiplying, you will have the
free claiming percentage. The remainder of the meals will be reimbursed at the paid rate.
Please keep in mind that any meal costs in excess of the total Federal reimbursement
must be covered through non-Federal sources. Before we move on, let’s address the multiplier.
USDA regulations tell us that the multiplier may be anywhere between 1.3 and 1.6. Since
CEP became available, the multiplier has not changed and has been 1.6. The CEP multiplier
will be 1.6 for school year 2018-19. Here is an example using Enchanted
School District. Enchanted School District philosophy is to operate CEP district wide
so that every student can participate. All schools are eligible with the exception of
Enchanted High School. Operating at the district level, we take the total number of identified
students and the total enrollment to figure the ISP for the district. Then, we multiply
the ISP by the 1.6 factor and 93.14% of meals are reimbursed at the free rate while 6.86%
are reimbursed at the paid rate. If Enchanted School District claimed 1000 student meals in the month of September 2018, 931 meals would be reimbursed at the free reimbursement rate and 69 meals would be reimbursed at the paid rate. In CEP, meals are reimbursed at the free and paid rate only. State assistance provided to CEP districts includes the state assistance for free breakfasts at .17 cents per breakfast.
Please note that CEP is free and paid meals only. Federal reimbursement for reduced price
meals is not paid nor is the state assistance for reduced price co-pays and the state assistance
for reduced price breakfasts. Please be sure to note the absence of reduced price Federal reimbursement
when evaluating if CEP is a good choice for your schools. Also note that you will not
be charging for paid meals nor the .40 cent reduced price for lunch meals in grades 4-12. This local reimbursement will not come to your district either. Reimbursement rates and details are available
on our Fiscal and Claims web page which can be accessed from the National School Lunch
Program webpage. The multiplier for school year 2018-19 will
be 1.6. Costs to the program in excess of the total
Federal reimbursement must be covered using non-Federal funding sources. Options include
revenue from a la carte sales and any in kind contributions from outside sources. Levy dollars
are also used in some cases. As we mentioned at the beginning of the webinar,
Washington began offering CEP in school year 14-15 with 33 schools participating. Since
those schools are at the end of the 4 year cycle, we have begun notifying affected districts
and are working to help establish next steps. Some decisions need to be made. Let’s look at the options for CEP schools with cycles expiring on June 30, 2018. Districts with CEP cycles expiring have some
choices. Beginning a new four year cycle is an option as well as reverting to standard
counting and claiming procedures. To begin a new four year cycle, an application with
current ISP representative of April 1, 2018 must be submitted not later than June 30th.
Reverting to standard counting and claiming procedures means that a district will no longer
participate in CEP and will distribute meal applications, determine eligibility, and claim
meals by student names in the paid, free, and reduced price meal categories. Submit
your request to Wendy Barkley via email. It is important that you submit your request
early. Often times, the change is confusing to households. To ensure minimal change in
your Federal reimbursement, timely submission of meal applications is important. It will
be important to conduct some outreach and advertisement of the change to each household.
We will need to ensure an appropriate paid lunch price is set and the district develops
a meal charge policy. Districts, who determine that the ISP is now
less than 40% but greater than 30% as of April 1, 2018 may wish to operate a grace year. Operating a grace year may be a good idea
if you would like to continue CEP and work towards reestablishing an ISP of at least
40%. As well, you may not be ready to distribute applications and determine eligibility and
it would take a great deal of effort hire and train staff in the process. Operating
for a grace year requires establishing a new ISP and claiming percentages. These percentages
would be used for the fifth school year. To operate a grace year, submit application workbook
no later than June 30th. Now its time to look at some of our resources. Many resources are available to you between
OSPI and USDA web pages. I’d like point out the Food Research and Action Center webpage.
There are many different and helpful resources available on the FRAC page. The FRAC page also compares different states and outcomes for Community Eligibly – which might be a very helpful resource for you. There are times when CEP might not be a good fit.
A low ISP is a good indicator. There are some areas of our state where free and reduced
price percentage is high but this is due to meal applications and not the numbers of directly
certified. In these cases Provision 2 might be a better fit. However it is worth mentioning
that there are many districts operating CEP with ISP closer to 45%. FRAC webpage will
have good resources to help here. Adding the CACFP At Risk Supper program can help bring
in additional reimbursement too. So free reduced meal applications and conducting direct certification monthly or often, provides schools with individual student eligibility data for poverty status purposes. In CEP, there is no longer individual data. This will have an impact on programs you offer. Eligibility for these programs relies on student data. Let’s take a look at how you would operate CEP in the absence of student eligibility data. For Child Nutrition Programs, we use individual student data to determine area eligibility for the After School Snack Program,. CACFP At-Risk After School Meal Program, Fresh Fruit and Vegetable Program, and our Summer Meal Program. For these programs we use school level identified student percentage times the 1.6 multiplier. For participation in these programs its very important that we have the site or school level identified student percentage. We cannot use the district identified student percentage or the grouped school identified student percentages for these programs. State and Federal programs rely on individual student eligibility data also. Again, in CEP this data is missing. Some of those programs are listed on your screen here – the State and Federal Education Programs. OSPI Memo M016-15, Title 1 and State Education funding is still applicable to CEP Programs. So let’s move on and talk about what happens when we don’t have individual student data for free and reduced percentage or poverty level for these particular State and Federal Educational Programs. We must collect that data – income data or what we call poverty data – through an alternative form. In Washington, we use the Family Income Survey. It is distributed annually and it collects household information from households that are not directly certified. You can keep your direct certifications systems in place and continue to conduct direct certifications during the 4 year cycle and then collect Family Income Surveys from households that aren’t directly certified. Please understand that the School Service account cannot be used to print or distribute or determine poverty by using the Family income survey – these processes need to be conducted outside of the Food Service Department. We have information available on our page about the Family Income Survey. The Family Income Survey is included in our CEP web page as well as some letter templates for which to distribute alongside the Family Income Survey to households. The Family Income Survey needs to distributed each year of the CEP cycle. Again, I would encourage you to use our OSPI Child Nutrition Services web page for CEP and take advantage of the many resources that are available on the webpage. I would like to go over really quickly,
again, the CEP Application Timeline. April 1st is coming soon and that is the point and time where your data for CEP needs to be represented. So gather the identified students and enrollment as of April 1st. June 30th is the application deadline to apply to CEP. In past years, USDA has extended that deadline to August 31st – however – there are no planned extensions this year. That concludes that information portion of our webinar. We are going to take a moment and mute the webinar. Review questions and then we be back shortly. Once again, just a reminder to use the Q&A function in the webinar to submit questions. Please don’t use the chat box feature. We’ve got lots of great questions here. We will do our best to answer and interpret your question. So the first question is: Does using a new identified student percentage a 2nd year start a new 4 year cycle? YES – Pam had mentioned that it is quite possible to evaluate your identified student percentage EACH year of the 4 year cycle. And we recommend that because if your identified student percentage goes up, it would be a good idea to submit a new application because you will receive more Federal reimbursement and that process starts a new 4 year cycle. Ok – After year 1, are there any requirements for a CEP school to continue into year 2? Or does it automatically re-new for all years? Once you apply for CEP and you are approved to operate, you’ll operate for the next 4 years without the need to re-new or submit a new application. The only requirement is you want to increase your identified student percentage, re-group schools or if you have a different take on CEP, then you will have to submit a new application. But if its going well and you want to keep your ISP for all 3 years , it automatically re-news for those years. No need to even contact OSPI. Some of the TANF info does not show up from the local Tribal authorities – so students are not listed as direct certification. Do I contact the Tribe? So first, Federally Funded Tribal TANF Programs, those students are eligible for free meals and are considered directly certified. And correct – in those cases the names don’t show up on the direct certification list. So in order to count them as identified students you need to contact the tribe and get a list of names from the tribe. Again, just to reiterate, this is true for Federally Funded Tribal TANF Programs. Next question – Please repeat the dates. April 1st is a Sunday so use the enrollment from March 30th or April 2nd. So I gave a choice – you could use March 30th and at the end of the day that day – your data would be representative of that date and time since April 1st is on a Sunday. You could also run your data, first thing in the morning on April 2nd. Some systems will also be able to let you run your data on April 1st too. So you just need to do what’s best for your system. But because it is weekend we could use those dates as well. If anyone is enrolled on Aril 2nd, we absolutely couldn’t count them though. So, this an interesting question. Should we be including the 8th graders that will be promoted into high school in these counts? It is for all current students – even if they wont be in the same grades next year. So that is correct – your data for the school is representative of April 1st – so its those students that are currently enrolled – as of April 1st. – chime – Okay – for anyone who was a little bit late to the webinar or had to sign off early – we will post a recording of the webinar a little bit later on. We have to make our information ADA compliant now – so it will take us a little bit to make it available. So another question, if you need help with your CEP application, you can contact your program specialist for assistance. If you need help with any part of this CEP process, please feel free to each out to your program specialist. Another question is: If we are a school that only has 1 grade, and is growing next year to have 2 grades – is CEP possible? My thought this is probably a charter school, who would like to participate in CEP. and if you could contact your program specialist we can help you work through that scenario. So there’s question about the After School Snack Program – and its how that operates for the Community Eligibility Provision. So it is possible to operate the After School Snack Program with Community Eligibility Provision. What we’ll do is take the individual school level ISP times the 1.6 multiplier – and if that level is 50% or greater, then you would be eligible for Snack Programs. So all snack would be reimbursed at the free rate. So we need to provide a little clarification about a school site that is below 40% ISP. And how that can be combined with another school site that above 40% ISP. This correct – you can do that. So if you have a school that is only 38% and you have a school that is 50% – as long as the identified students and the enrollment for those 2 schools combined equals 40% or greater ISP – both of those schools can participate. Regarding the 62.5% ISP – when you multiply 62.5 by 1.6 you get 100% – and 100% becomes the free claiming percentage. So that means all meals are reimbursed as free. 100% of meals are reimbursed as free. I’d like to address the family income surveys – the question is can I use the results of the surveys to identify the ISP students? If I understand this correctly, then NO. The results of the surveys would not yield identified students. The results of the survey would yield students in your district that are probably eligible for free or reduced priced meals – that are coded as 25 for CEDARS purposes and that data yields what’s used to determine your funding for your State Education Programs. Identified students come from the direct certification list for basic food, TANF, FDPIR, migrant, foster – then we can use the homeless list and ECEAP list for other students. So that for purposes of Community Eligibility and determining identified student percentages. Well, it looks like those are the questions we are able to answer as part of this webinar today. I know there are a few we didn’t answer and we have the names of the people that asked – so we will do a little research on answers for you. So we can hold on for a couple more minutes if anyone else wants submit questions. And just a reminder that Community Eligibility Provision is not super easy – okay. As you work the processes to gather ISP, you will likely have lots of questions. You will probably also have questions about how it operates family income surveys, and all those things once you start to think about it. So please do feel free to reach out to your program specialist and we can certainly help you with the process. It looks like we don’t have any further questions. So we go ahead and end the webinar. Again, recording of the webinar will be posted at some point. And we really thank you for participating today.




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